Tuition Policy

Tuition Policy

In order to be OFFICIALLY REGISTERED for class, every student must complete the registration process including arrangements for payment of tuition and fees (i.e., completing a Promissory Note). Failure to do so will result in deletion of your registration and grades and credits will not be issued for that semester.

Tuition and assessments are due and payable prior to the student's first scheduled class each semester. Payment may be made in cash, by check, or by certain credit cards as indicated below. Checks should be made payable to Medaille College and mailed or brought to the Business Office. There is a $30 charge for any returned check. The College accepts MasterCard, Visa, Discover, and American Express. A late fee of one percent (1%) per month will be assessed on all overdue student accounts. Also, students are responsible for all costs relating to the collection of an overdue account. These costs are charged at 33% of the student account balance.

The College may provide tuition payment arrangements, generally on a semester-long basis when deemed appropriate. Usually this requires a 25% payment prior to the first day of class and 25% payments each of the next three months. There is a charge of $75 per year for this service. A Promissory Note must be filled out at the Business Office BEFORE attending class if this tuition payment arrangement is sought. Alternatively, the College recommends students utilize the service of Tuition Management Systems, an outside financial services company, which allows tuition to be spread over the school year. There is a $45 fee but no interest charge for use of this service.

Many students are eligible to receive financial aid pursuant to their college education. It is to the student's advantage to file appropriate financial aid forms by March 15 for the fall semester of any year. Students who apply for financial aid, should take the appropriate action listed below.

Once the student has received a financial aid award notice, signed and returned the yellow copy to the Financial Aid Office, he/she may proceed directly to the Business Office to make payment arrangements.

If by July 15, the student has not filed or received a response to a financial aid filing, the following steps should be taken: present the appropriate completed financial aid forms, verification of all income and a completed student loan application to the Financial Aid Office. An estimated financial aid determination will be entered on a partially completed Promissory Note which the student must take to the Business Office. There, at least 25% of any balance due (tuition and fees for the semester minus the estimated aid) must be paid and the Promissory Note signed to pledge payment for any remaining balance. The Promissory Note must be filled out BEFORE attending class.

Students who are to be employer reimbursed for tuition charges and who do not take advantage of the 3½% discount explained below, must present a letter from their employer identifying the student and the terms of reimbursement. The student's eligibility for this benefit must be verified each semester. That portion of tuition cost promised to be paid by the employer after the semester ends may be deferred during the semester and must be promptly forwarded to the College immediately after the semester ends. Employer deferments beyond the current semester are not permitted and require student payment of this portion of tuition prior to the first day of classes. If the student fails to make timely payment as promised, no further deferment will be allowed and the employer will be so notified.

Tuition Discounts
Certain discounts are to be granted to students when net tuition payments are received by the Business Office, by cash or check only, prior to the student's first scheduled class each semester. Net tuition is defined as tuition not funded through the use of financial aid. These discounts do not apply to summer tuition. Should a student withdraw at any time during a semester after the discount has been applied or financial aid been reduced, creating a student balance, the discount will be reversed and said balance is due and payable immediately. The three types of discounts are:

A three and one-half percent (3½%) cash discount. Charge card payments are specifically excluded.
A Canadian student accepted into a two- or four-year course of study leading to a master's degree is eligible to receive a discount against tuition resulting in acceptance of Canadian dollars at par value, limited to $3,200 per year and modified somewhat when the student is receiving an academic scholarship as well.
A fifteen percent (15%) Alumni discount is offered to students who have received a baccalaureate degree and are returning for additional courses. This discount will be provided against the cost of any undergraduate credit-bearing course. Graduate program courses, non-credit bearing courses, and audited courses are specifically excluded.

Tuition Liability Policy
Tuition liability adjustment will be made only in the case of an official leave of absence or withdrawal. It must be filed in person at the Registrar's Office. The amount of any adjustment will be determined by the date of filing.

NO ADJUSTMENT WILL BE MADE IN THE CASE OF AN UNAUTHORIZED WITHDRAWAL.

The schedule of tuition liability for the Fall and Spring semesters is as follows:

Day Classes

Tuition Liability Will Be:

Prior to start of 2nd week

0%

After start of 2nd week

40%

After start of 3rd week

60%

After start of 4th week

80%

After start of 5th week

100%

Evening Classes

Based on either Monday/Wednesday or Tuesday/Thursday schedule, each module in which a student is enrolled, the official withdrawal date is:

Prior to drop/add deadline 0%

After drop/add but before start of 3rd class 40%

After start of 3rd class 60%

After start of 4th class 80%

After start of 5th class 100%

uition liability for the Summer session will be calculated according to the following schedule:

Day and Evening Classes

If the official withdrawal date is:

Tuition Liability Will Be:

Prior to drop/add deadline 0%

After drop/add deadline 100%

Refund of Excess Financial Aid Awards
There is an unpredictable lapse of time between the issuance of the notice of financial award, which is sent to the student and College, and the actual receipt of funds from federal/state programs. As funds are received in the Business Office, they are promptly credited to the appropriate individual student's account. When such posting to a student account results in a credit balance, the overage will be refunded to the student within 14 days rom the posting dates.

Office of Academic Affairs; page updated 6/20/00 (lak)
Medaille College, 18 Agassiz Circle, Buffalo, New York 14214 USA
Phone: (716) 884-3281; Fax: (716) 884-0291

email: Academic Affairs Office