Tuition Policy

In order to be OFFICIALLY REGISTERED for class, every student must complete the registration process including arrangements for payment of tuition and fees (i.e., completing a Financial Clearance Form/Promissory Note/Payment Arrangement). Failure to do so will result in deletion of your registration and grades and credits will not be issued for that semester. Tuition and assessments are due and payable prior to the first scheduled class each semester. Payment may be made in cash, by check, or with certain credit cards as indicated below. Checks should be made payable to Medaille College and mailed or brought to the Business Office. There is a $30 charge for any returned check. The College accepts MasterCard, Visa, Discover, and American Express. Alternatively, the College recommends all students utilize the service of Tuition Management Systems (TMS), an outside financial services company, which allows tuition to be spread over the school year. There is a $55 annual fee but no interest charge for use of this service. Students who fail to establish payment arrangements for tuition and fees prior to the first scheduled class each semester are subject to a $150 late fee. A late fee of one percent (1%) per month will be assessed on all overdue accounts. Also students are responsible for all costs relating to the collection of an overdue account. These costs are charged at 33% of the student account balance. Many students are eligible to receive financial aid pursuant to their college education. It is to the student's advantage to file appropriate financial aid forms by March 15 for the fall semester of any year. Students who apply for financial aid (TAP, Pell, FSEOG, Loans, Scholarship, etc.), should take the appropriate action listed below.
: 1. Once the student has received a financial aid award notice, signed and returned the yellow copy to the Financial Aid Office, he/she may proceed directly to the Business Office to make payment arrangements.
2. If by July 1, the student has not filed or received a response to a financial aid filing, the following steps should be taken: present the appropriate completed financial aid forms, verification of all income and a completed student loan application to the Financial Aid Office. An estimated financial aid determination will be entered on a partially completed Financial Clearance Form/Promissory Note which the student must take to the Business Office. The Financial Clearance Form/Promissory Note must be filled out BEFORE attending class. Students whose financial aid is not completed by the first day of class will be required to either enroll in TMS or pay all tuition and fees in full.
Students who are to be employer reimbursed for tuition charges and who do not take advantage of the 31/2% discount explained below, must present a letter from their employer, fifteen days prior to the start of classes, identifying the student and the terms of reimbursement. The student's eligibility for this benefit must be verified each semester. That portion of tuition cost promised to be paid by the employer after the semester ends may be deferred during the semester but must be promptly forwarded to the College immediately after the semester ends. Employer deferments beyond the current semester are not permitted and require student payment of this portion of tuition prior to the first scheduled day of classes. If the student fails to make timely payment as promised, no further deferment will be allowed and the employer will be so notified.

Tuition Discounts
Certain discounts are to be granted to students when net tuition payments are received by the Business Office, by cash or check only, prior to the student's first scheduled class each semester. Net tuition is defined as tuition not funded through the use of financial aid. Should a student withdraw at any time during a semester after the discount has been applied or financial aid been reduced, creating a student balance, the discount will be reversed and said balance is due and payable immediately. The three types of discounts are:

1. A three and one-half percent (31/2%) cash discount. Charge card payments are specifically excluded.
2. A Canadian student accepted into a two- or four-year course of study leading to a baccalaureate degree is eligible to receive a discount against tuition resulting in acceptance of Canadian dollars at par value, limited to $3,800 per year, and modified somewhat when the student is receiving an academic scholarship as well. Other Canadian students receive a twenty percent (20%) exchange discount.
3. A fifteen percent (15%) Alumni discount is offered to students who have received a baccalaureate degree and are returning for additional courses. This discount will be provided against the cost of any undergraduate credit-bearing course. Graduate program courses, non-credit bearing courses, and audited courses are specifically excluded.

Tuition Liability Policy
Tuition liability adjustment will be made only in the case of an official leave of absence or withdrawal and the Withdrawal Form must be filed in person at the Registrar's Office. The amount of any adjustment will be determined using the date of filing and the schedule below. An alternate schedule may apply in the case of Federal financial aid recipients.

NO ADJUSTMENT WILL BE MADE IN THE CASE OF AN UNAUTHORIZED WITHDRAWAL.

The College schedule of tuition liability for the Fall and Spring semesters is as follows:

Day/Evening/Weekend/Full Semester Classes	Tuition Liability
If the official withdrawal date is:
Prior to start of 2nd week	0%
AFter start of 2nd week	40%
after start of 3rd week	60%
After start of 4th week	80%
After start of 5th week	100%

Module Classes
Based on either Monday/Wednesday or Tuesday/ Thursday schedule, each module in which a student is enrolled, if the official withdrawal date is:

Prior to drop/add deadline	0%
After drop/add but before start of 3rd class	40%
after start of 3rd class	60%
after start of 4th class	80%
after start of 5th class	100%

Tuition liability for the Summer session will be calculated according to the following schedule:

Day and Evening Classes	Tuition Liability Will Be:
Prior to drop/add deadline	0%
After drop/add deadline	100%

Refund of Excess Financial Aid Awards
There is an unpredictable lapse of time between the issuance of the notice of financial award, which is sent to the student and College, and the actual receipt of funds from federal/state programs. As funds are received in the Business Office, they are promptly credited to the appropriate individual student's account. When such posting to a student account results in a credit balance, the overage will be refunded to the student within 14 days from the posting date.

Office of Academic Affairs; page updated 9/20/04 (lak)
Medaille College, 18 Agassiz Circle, Buffalo, New York 14214 USA
Phone: (716) 884-3281; Fax: (716) 884-0291
email: Academic Affairs Office