Tuition Policy and Financial Aid
Tuition Payment Policy
Tuition and fees are due and payable on or before the first scheduled day of classes each semester. Satisfactory payment arrangements must be established by the first day of class to avoid a $150.00 late fee. Satisfactory payment arrangements include payment in full (Medaille College accepts payment by cash, check, money order, Master Card, Visa, Discover Card or American Express), completion of financial aid/student loans, enrollment in the monthly payment plan through Tuition Management Systems or documentation of employer reimbursement. A combination of payment arrangements may be utilized. Please be advised that prior semester balances cannot be carried over to the next semester and will prohibit a student from registering for the next semester, receiving his/her grades, transcripts or diploma.
Exchange discounts are offered to Canadian students based on their anticipated course of study when payment occurs as described above. Generally, two and four-year baccalaureate degree candidates are provided a discount not to exceed $1,900 per semester based on full time enrollment and modified for academic scholarships awarded. Canadian students enrolled in the Education Preparation Program receive a 20% exchange discount. Any cash discount previously granted will be voided should a student withdraw from the college or fail to complete a course of study for any other reason.
Should a student need to establish a monthly payment plan he/she would need to do so through Tuition Management Systems (TMS), an outside payment arrangement service. TMS is an interest free monthly payment option, with an annual enrollment fee of $60.00 or a $45.00 enrollment fee for the semester based plan. A student’s expenses are broken out over the academic period for which, they are/will be enrolled in. For example, if a student is anticipated to be attending for the academic year their budget would be estimated based on the Fall and Spring semesters and he/she would be eligible for a nine or ten month payment plan. If a student were planning on attending for only one semester, he/she would be eligible for a four or five month plan. The term of the payment plan would be based on the date of registration and limited to offered plan options. Students should contact the Medaille College Business Office for additional information.
If a student is receiving financial aid/loans, they are able to amend their payments to TMS, through the Medaille College Business Office. All scheduled payments must be made to TMS until the financial aid/loans are guaranteed. It is the student’s responsibility to inform Medaille College of any awards and the college will then inform TMS, of any revisions to their budget.
A student receiving employer tuition reimbursement is required to provide the College with a letter from their employer prior to the first scheduled day of classes identifying the employee-student and the terms of the employer’s reimbursement policy. Assuming the necessary documentation has been received, Medaille College will recognize the employer’s tuition payment policy and defer receipt of tuition and/or fees accordingly. Future semester deferments are only available to students who fulfill their payment obligations in accordance with the employer reimbursement plan. Failure to do so will result in a $150.00 late fee assessment to the student’s account.
Students owing a balance or whose financial aid has not been completed and are not registered with TMS will be expected to pay the balance of their tuition for the semester in full (minus any financial aid), by the first day of class. Students opting to pay their tuition in full, rather than utilizing the TMS payment plan and who fail to make their payment, by the first day of class will be assessed a $150.00 late charge.
Please do not hesitate to contact the Medaille College Business Office at (716) 880–2267, with any questions regarding this payment policy.
Tuition Discounts
Certain discounts are to be granted to students when net tuition payments are received by the Business Office, by cash or check only, prior to the student's first scheduled class each semester. Net tuition is defined as tuition not funded through the use of financial aid. Should a student withdraw at any time during a semester after the discount has been applied or financial aid been reduced, creating a student balance, the discount will be reversed and said balance is due and payable immediately. The three types of discounts are:
1. A Canadian student accepted into a two- or four-year course of study leading to a baccalaureate degree is eligible to receive a discount against tuition resulting in acceptance of Canadian dollars at par value, limited to $3,800 per year, and modified somewhat when the student is receiving an academic scholarship as well. Other Canadian students receive a twenty percent (20%) exchange discount.
2. A fifteen percent (15%) Alumni discount is offered to students who have received a baccalaureate degree and are returning for additional courses. This discount will be provided against the cost of any undergraduate credit-bearing course. Graduate program courses, non-credit bearing courses, and audited courses are specifically excluded.
Tuition Liability Policy
Tuition liability adjustment will be made only in the case of an official leave of absence or withdrawal and the Withdrawal Form must be filed in person at the Registrar's Office. The amount of any adjustment will be determined using the date of filing and the schedule below. An alternate schedule may apply in the case of Federal financial aid recipients.
NO ADJUSTMENT WILL BE MADE IN THE CASE OF AN UNAUTHORIZED WITHDRAWAL.
The College schedule of tuition liability for the Fall and Spring semesters is as follows:
Day/Evening/Weekend/Full Semester Classes |
Tuition Liability |
If the official withdrawal date is: |
|
Prior to start of 2nd week |
0% |
After start of 2nd week |
40% |
After start of 3rd week |
60% |
After start of 4th week |
80% |
After start of 5th week |
100% |
Module Classes
Based on either Monday/Wednesday or Tuesday/ Thursday schedule, each module in which a student is enrolled, if the official withdrawal date is:
Prior to drop/add deadline |
0% |
After drop/add but before start of 3rd class |
40% |
After start of 3rd class |
60% |
After start of 4th class |
80% |
After start of 5th class |
100% |
Tuition liability for the Summer session will be calculated according to the following schedule:
Day and Evening Classes |
Tuition Liability Will Be: |
Prior to drop/add deadline |
0% |
After drop/add deadline |
100% |
Refund of Excess Financial Aid Awards
There is an unpredictable lapse of time between the issuance of the notice of financial award, which is sent to the student and College, and the actual receipt of funds from federal/state programs. As funds are received in the Business Office, they are promptly credited to the appropriate individual student's account. When such posting to a student account results in a credit balance, the overage will be refunded to the student within 14 days from the posting date.
Grants
New York State Tuition Assistance Program (TAP) awards range up to $550 per academic year and are based on New York State net taxable income. TAP is only for students who have registered for at least 12 credit hours per semester. Students must be New York State residents and, if eligible, may qualify for up to eight semesters of TAP while pursuing a master's degree. Apply by submitting the FAFSA (Free Application for Federal Student Aid). Students must maintain Satisfactory Progress to receive this award. (See section in this catalog entitled "Satisfactory Progress.")
Loans
The Federal Stafford Loan Program is a need-based program which allows students to borrow from participating lenders. The maximum loan eligibility per academic year is $8,500 for graduate students. The maximum that may be borrowed as a graduate student is $65,500 which includes Federal Stafford loans borrowed for undergraduate study. The interest rate is an annual variable rate capped at 8.25%. Repayment begins six months after the student either leaves school or drops below half-time enrollment. There is no interest paid or accrued while the student is enrolled at least half-time. The loan must be repaid within 10 years, exclusive of deferment periods. Apply by submitting the Financial Aid Application and the FAFSA. Students must maintain Satisfactory Progress to receive this loan. (See section in this catalog entitled "Satisfactory Progress.")
The Unsubsidized Federal Stafford Loan Program is available, regardless of family income, to students who do not qualify for the regular subsidized Stafford Loan or who are not eligible for the maximum subsidized Stafford Loan. The combined Subsidized and Unsubsidized Stafford annual loan limit is $18,500. The combined aggregate limit is $138,500, which includes loan amounts borrowed for undergraduate study. The terms and conditions of the subsidized and unsubsidized loans are generally the same, except that borrowers are responsible for the payment of the interest that accrues on unsubsidized loans while they are in school. The term unsubsidized means that interest is not paid for you by the federal government while you are in school. The interest rate is an annual variable rate capped at 8.25%. Apply by submitting the Financial Aid Application and the FAFSA. Students must maintain Satisfactory Progress to receive this loan. (See section in this catalog entitled "Satisfactory Progress.")
Other Financial Assistance
The Master of Science in Education Discount Program extends to education professionals at participating Catholic and private schools* a 30% tuition reduction for each semester they attend Medaille College. Students must take a minimum of 6 credit hours each semester to be eligible. The qualified applicant also will be required to maintain a GPA of 3.0. *(For details on program participation, please contact the Office of Graduate Admissions.)
The Master of Science in Education Tuition Reduction Scholarship will be awarded to one graduate from Medaille's Bachelor of Science in Education Degree programs (excluding the Educational Preparation program) per year. To be eligible, the student must enroll in a Master of Science in Education Degree program within one year of completion of the undergraduate degree, have a minimum GPA of 3.25, and provide two letters of recommendation from Medaille College faculty. The scholarship is available for each semester that the student attends and is equivalent to 30% of tuition. The successful candidate will be required to take no fewer than 6 credit hours per semester and maintain a GPA of 3.5. Scholarship recipients will be expected to perform duties as a graduate assistant.
Vietnam Veterans Tuition Assistance Program may provide financial assistance to some veterans enrolled in graduate degree programs. For an application contact New York State Higher Education Services Corporation, 99 Washington Avenue, Albany, New York 12255 or go online to www.va.gov/education.
Vocational and Educational Services for Individuals with Disabilities (VESID), formerly Office of Vocational Rehabilitation (OVR), benefits are available for students with certain physical or emotional disabilities. Contact the New York State Vocational Rehabilitation Commission.
The Federal College Work-Study Program (CWSP) allows students with financial need the opportunity to work in jobs on campus to earn part of their educational expenses. Students may apply by submitting the FAFSA. Students must maintain Satisfactory Progress to receive this award. (See section in this catalog entitled "Satisfactory Progress.")
Veterans Benefits are available for students who qualify. In order to determine eligibility, the Department of Veterans Affairs or the Medaille College Financial Aid Office should be contacted.
Federal Aid to Native Americans is a grant offered by the U.S. Bureau of Indian Affairs for college study. To be eligible, the applicant must: (1) be at least one-fourth American Indian, Eskimo, or Aleut; (2) be an enrolled member of a tribe, band, or group recognized by the Bureau of Indian Affairs; (3) be enrolled in or accepted for enrollment in an approved college or university pursuing at least a two-year degree; and (4) demonstrate financial need.
An application is necessary for each year of study and must be accompanied by an official needs analysis from the Financial Aid Office. Each first-time applicant is required to submit tribal enrollment certification from the bureau, agency, or tribe which records enrollment for the tribe. The student must make satisfactory progress towards a degree and show financial need for grants to be awarded in successive years. Applications are available from the Bureau of Indian Affairs, 3701 North Fairfax Drive, Suite 260, Arlington, Virginia 22203.
New York State Aid to Native Americans is an entitlement program, with neither a qualifying examination nor a limit on the number of awards. Applicants must be (1) a resident of New York State; (2) on an official tribal roll of a New York State tribe or the child of an enrolled member of a New York State tribe; and (3) enrolled in an approved New York State postsecondary program. Applications are available from the Native American Education Unit, New York State Education Department, Albany, New York 12234.
Financial Need
Financial need is determined by using the Family Contribution as determined by the FAFSA and subtracting it from the cost of attendance.
Cost of Attendance - Family Contribution = FINANCIAL NEED
The Free Application for Federal Student Aid (FAFSA) is available from the Financial Aid Office.
Satisfactory Progress
Students must maintain Satisfactory Progress in order to receive Financial Aid. PLEASE NOTE: THERE ARE DIFFERENT REQUIREMENTS FOR STATE AND FEDERAL FINANCIAL AID.
The following chart explains the requirements for renewed eligibility for state financial aid for Graduate Programs:
In order to receive state aid for this semester: |
You must accumulate at least this many credits: |
With a GPA of: |
1st |
0 |
0 |
2nd |
6 |
2.00 |
3rd |
12 |
2.50 |
4th |
21 |
2.75 |
5th |
30 |
3.00 |
6th |
45 |
3.00 |
7th |
60 |
3.00 |
8th |
75 |
3.00 |
Please note: students may receive only eight semesters of TAP.
In addition, you must meet PROGRAM PURSUIT regulations which require that during your first two semesters of TAP you must COMPLETE at least 6 credit hours per semester, at least 9 credit hours per semester for the 3rd and 4th semesters, and at least 12 credits for your 5th and all succeeding semesters.
The following chart explains the requirements for renewed eligibility for federal financial aid for Graduate Level Programs:
In order to receive federal aid for this semester: |
You must accumulate at least this many credits: |
With a GPA of: |
1st |
0 |
0 |
2nd |
9 |
2.00 |
3rd |
18 |
2.50 |
4th |
27 |
2.75 |
5th |
39 |
2.75 |
6th |
51 |
3.00 |
Part-time student credit requirements will be pro-rated based upon the number of credits carried. GPA requirements are the same.
If you do not achieve these Satisfactory Progress Requirements, you will not be eligible for additional semesters of financial aid until you obtain the necessary requirements. If you encounter extraordinary difficulties which prohibit you from achieving the above minimum requirements, you may qualify for a waiver of these requirements. Please contact the Financial Aid Office for details.
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