Academic Probation & Academic Alert

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About Academic Alert

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About Academic Probation

Undergraduate Academic Standards

Academic Achievement Specialists

Academic Success Plan

Student Success Seminar - INT100

Academic Alert

Students on academic alert are those who earn a semester GPA below 2.0, but maintain a cumulative GPA above a 2.0. Although these students are still in good academic standing, students on Academic Alert are required to do the following:

  • Meet with an Academic Support Center (ASC) staff member within the first two weeks of the semester to develop an Academic Alert Contract. If a student does not come in to sign their Academic Alert Contract within the first two weeks of the semester, a hold will be placed on their account.
  • After signing the Academic Alert Contract, the student must make an appointment to meet with an ASC staff member one time within the first month of the semester. The purpose of this meeting would be to discuss the factors that led to the student being placed on academic alert, as well as strategies that will help the student improve their academic performance. The ASC staff member may recommend ASC services, including academic coaching and tutoring. If the student does not meet with an ASC staff member within the first month of the semester, a hold will be placed on their account.


Make an Appointment

If you are on Academic Alert, or are otherwise concerned about your academic performance, contact an Academic Achievement Specialist.
Kate Chwojdak
Academic Achievement Specialist 
(716) 880-2337
Joseph Jaeger
Academic Achievement Specialist 
(716) 880-2395
Farhad Mustafa
Graduate Assistant 


Academic Probation

If a student’s cumulative GPA falls below the minimum standards, that student will be placed on academic probation. Academic Probation is a process by which a student is given the opportunity to take corrective action and progressively demonstrate their ability to meet the College’s academic standards. Students on probation are limited to twelve credit hours in a semester, and must sign a probationary contract that outlines the terms of Academic Probation.


Undergraduate Academic Standards


The College’s Undergraduate Academic Standards Committee meets at the conclusion of each semester to review all undergraduate students’ academic progress and applies the policies described below to make decisions about their academic status. Note: These policies are in effect for students enrolled in Buffalo Campus, undergraduate programs.

Good Standing

Freshmen with a cumulative grade point average (GPA) of 1.70 or higher and sophomores, juniors, and seniors with a cumulative GPA of 2.0 or higher are defined as being in good academic standing and therefore immune from academic probation or suspension for academic reasons except under extraordinary circumstances. After three semesters of full time attendance students must have a minimum 2.0 GPA to be considered in good academic standing.

Academic Alert

All students whose semester grade point average (GPA) falls below a 2.0 will receive an academic alert letter, even when their cumulative grade point average is a 2.0 or higher.

Academic Probation

Any student whose cumulative GPA falls below the applicable good academic standing minimums cited above is automatically subject to academic probation or suspension the following semester. Students placed on probation may continue their studies the subsequent semester contingent upon their signing a required Undergraduate Probationary Contract, which limits them to 12 credits. A probationary semester is designed to give students the opportunity to take corrective action and progressively demonstrate their ability to meet the College’s academic standards. Academic probation is not subject to appeal.

Failure to sign an Undergraduate Probationary Contract or comply with the conditions of it on a regular basis are grounds for administrative withdrawal from the College at any time during the contract period. Failure to fulfill all the specific conditions of an Undergraduate Probationary Contract may affect the Undergraduate Academic Standards Committee’s decision regarding continued probation or suspension for students who do not return to good standing at the conclusion of the probationary semester.

The Undergraduate Academic Standards Committee determines probation at its discretion on a case-by-case basis. Committee members may skip probation and decide to suspend a student. Normally, the Undergraduate Academic Standards Committee will not grant any student more than two semesters of academic probation during her/his academic career at the College before suspending her/him. The Committee will award a third probationary semester only if extraordinary, documented mitigating circumstances apply.

Academic Warnings

Students who are in danger of failing a course receive an Academic Warning Report. Students who receive a warning should immediately contact their instructor in order determine how to improve their classroom performance and grades. 


The Undergraduate Academic Standards Committee has the discretion to suspend students who fail to maintain good standing rather than offer academic probation. Suspension is automatic for students unable to return to good standing after two consecutive semesters on academic probation.

Appeal Process

Reinstatement from suspension is not automatic, but based on a careful consideration of available evidence regarding academic performance. Students may seek immediate reinstatement or wait for a full semester or longer to pursue reinstatement. Students denied immediate reinstatement must wait one full semester before appealing again. The Vice President of Academic Affairs or designee's decision regarding reinstatement is final.

Immediate Reinstatement

Students seeking reinstatement must submit an appeal letter to the Vice President of Academic Affairs or designee. The letter should (a) explain mitigating circumstances that may have affected one’s academic performance, (b) make a compelling case for reinstatement and (c) outline a plan for improving one’s academic performance.

Students suspended at the conclusion of the fall semester who seek immediate reinstatement for the upcoming spring semester must submit their appeal letter to the Vice President of Academic Affairs or designee within five working days after receipt of the College’s suspension letter. Students suspended at the conclusion of the spring semester who seek immediate reinstatement for the upcoming fall semester must submit their appeal letter by the date indicated on the suspension letter. Students seeking reinstatement after a period of more than one semester on suspension should contact the Vice President of Academic Affairs or designee at least two weeks before the start of the semester in which they wish to return.

Delayed Reinstatement:

Any student experiencing a period of absence because of suspension is encouraged to take steps to prepare for a successful return to Medaille College, if reinstated. Steps might include passing new courses at another accredited college or university (see College policies on transfer credits and repeating a course), enrolling in academic skills workshops, or obtaining tutorial assistance. In addition, evidence of intellectual and personal growth through work, community service, counseling, or other means would strengthen a student’s reinstatement appeal.

Any student reinstated from suspension must sign an Undergraduate Probationary Contract. Failure to meet the terms of the Undergraduate Probationary Contract at the end of the semester will result in automatic suspension. Failure to comply with the conditions of the contract during the semester may result in the contract being revoked at any time and the student administratively withdrawn from the College.

Reinstated students making substantial academic progress while under an Undergraduate Probationary Contract may have their reinstatement automatically continued for a second consecutive semester in order to give them reasonable time to return to good academic standing.


Students dismissed for academic reasons may not appeal for immediate reinstatement to the College but must wait at least one full academic year before petitioning for re-admittance as a matriculated student through the Office of Undergraduate Admissions. Students re-admitted are subject to the academic requirements in effect at the time of their return. They also return as probationary students and must either return to good standing by the end of one semester or to demonstrate significant progress toward it by earning a minimum semester GPA of 2.0. in order to avoid automatic dismissal. Students re-admitted from dismissal must return to good standing by the end of their second semester of study or be automatically dismissed again.

School of Education Undergraduate Dismissal Policy

This policy applies to students enrolled in one of the following B.S.Ed. degree programs:

  • Adolescent Teaching: Biology 7–12 & Students with Disabilities
  • Adolescent Teaching: English 7–12 & Students with Disabilities
  • Adolescent Teaching: Mathematics 7–12 & Students with Disabilities
  • Adolescent Teaching: Social Studies 7–12 & Students with Disabilities
  • Education: Early Childhood/Childhood (B-6) (concentrations in Biology, English, Mathematics, or Social Studies)

All B.S.Ed. majors must meet the NYSED mandated 2.5 cumulative GPA at the conclusion of their sophomore year (completion of 60 credit hours). Students who do not meet this requirement will be dismissed from their Education program. Students will also be dismissed from their Education program when referred to the School of Education Professional Disposition Committee during any two (2) semesters prior to their senior year (completion of 90 credit hours). In both cases, students wishing to appeal dismissal and seek reinstatement must do so in writing within thirty (30) days following the end of the semester. This written appeal should be directed to the Division of Education’s division head. The appeal will be carefully reviewed by based upon available evidence. Their decision regarding reinstatement is final. 

Academic Standards: (Adult, Graduate, and Online Students)

  • An undergraduate student will be placed on academic probation if his or her cumulative GPA falls below 2.00 at any time during the program; a graduate student must maintain a 3.0 GPA.  Academic probation will be removed when the student achieves a satisfactory cumulative GPA of 2.00 (undergraduate) or 3.0 (graduate) within a probationary period of two consecutive courses. Students placed on academic probation are contacted in writing by their advisor.  Please note that financial aid may be affected by poor grades. Check with the Office of Financial Aid for more information (716) 880-2610.
  • If a student on academic probation fails to raise his/her GPA within two consecutive courses, he/she will be academically dismissed.  Dismissed students are not eligible for re-admission until six months have passed.  In such cases, a formal re-admit application must be submitted in accordance with admissions procedures; students must once again meet admissions standards.   In addition, the applicant should explain the reason for his/her academic deficiencies and why he/she should be given favorable consideration for re-admission.
  • A student who has received the grade of failure ("F") must contact their advisor for academic counseling before continuing, regardless of GPA. A student who earns a grade of "F" in any Core sequence course must repeat the course.
  • Students who do not pass their program’s introductory course (ENG 111, GEN 111, GEN 310, or MGT 510) may not progress further into the program sequence before retaking the failed course.
  • A student may be placed on behavioral probation if he/she violates the Academic Classroom Conduct policy (page 82). Depending upon the severity of the offense or the number of offenses, a student may be dismissed from his/her program.


Academic Achievement Specialists

In the Academic Support Center, our professional staff works to assist students in their return to good academic standing. Academic Achievement Specialists work primarily with students on probation to create individualized plans for success.

Kate Chwojdak

Academic Achievement Specialist

(716) 880-2337


Academic Success Plan

Students on Academic Probation will meet individually with their Academic Achievement Specialist to develop an Academic Success Plan and discuss ways in which they may improve their academic performance. These plans often include the use of Academic Support Center Services, including tutoring, academic coaching, and workshops. The Academic Achievement Specialist will connect the probation student with resources on campus, and will work with the student one-on-one to identify barriers to academic success.


Student Success Seminar – INT100

Students on probation for the first time will be enrolled into INT 100, a non-credit bearing course that focuses on strategies for academic success in college. The class meets once per week, and is taught by an Academic Achievement Specialist. The course is graded on a satisfactory/unsatisfactory basis, and is a required part of the probation contract. 


Students may come to the Academic Support Center to schedule an appointment or use our system for scheduling appointments.  Students can use our convenient appointment system to schedule a tutoring appointment or testing accommodations.  Appointments can also be made for pathways, academic coaching, and academic probation or to meet with any ASC staff member.

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Monday8am – 8pm
Tuesday8am – 8pm
Wednesday8am – 8pm
Thursday8am – 8pm
Friday8am – 4pm
Saturday10am – 3pm

*These are regular hours during the semester. Holiday and Summer hours vary.

**Tutoring for online classes will vary and may be outside of these office hours.


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