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The Office of the Registrar is responsible for maintaining academic transcript records for all current and former students. Students may request transcripts through National Student Clearinghouse regardless of when they attended.

Information regarding the ordering of transcripts:

Official transcripts may not be ordered over the phone, by email, or by a third party. All transcript requests must be submitted online.

  • All holds must be resolved before official transcripts are released.
  • If holds prohibit the release of transcripts, email alerts will contain relevant instructions for addressing holds.
  • Applicable fees for processing, transcripts, and delivery will be charged and must be paid by credit or debit card at the time the order is placed.  
  • Official transcripts will not be faxed. Electronic delivery of PDF transcripts is available with your order to expedite delivery.
  • You will receive email confirmation of your order and may opt to receive text-message status updates. Payment of fees is accepted by credit or debit card. Your card will not be charged until the transcript request has been processed.
  • We cannot be responsible for non-receipt of transcript requests or non-delivery by the postal service.

Processing Details:

Most electronic PDF transcripts are processed within an hour of order placement. All non-PDF delivery methods require a minimum 1- to 2-day processing time. Processing may be longer during peak periods (e.g. final exams, graduation) or if the student attended prior to 1991.  Additional time may also be required due to college closures.  Closure notices will be posted on the Medaille College website. Under most circumstances, an electronic PDF transcript order will be processed despite closures and peak delays.

Students may access unofficial transcripts through Medaille360.

Unofficial transcripts are no longer available to anyone who does not have access to Medaille360.  This includes anyone who has not attended Medaille College within one year.  Official transcripts should be ordered through the electronic system, National Student Clearinghouse.

Degrees are typically awarded approximately three weeks following the commencement date for each term.  Degree information will not appear on transcripts until that time.  Select “Hold for Degree” when ordering your transcript on the National Student Clearinghouse site (link below).  Once conferral is complete, the transcript will be sent.

Order Your Transcript

Click on the link below to order your official transcript directly through National Clearinghouse.

Copies of Transcripts from Other Institutions

Medaille College does not release copies of other institutions’ transcripts.  It is necessary to obtain transcripts directly from the original institution. This includes both college/university and high school transcripts.

Transcripts and all documentation of academic history from other institutions submitted to Medaille College become the property of Medaille College and cannot be returned to students or forwarded to other institutions.  Once received, all academic documents are retained by the Registrar’s Office. Federal policy (FERPA) states that a student has the right to view documents in his or her file. However, the College is not required to provide (or allow the making of) copies of such documents.

Medaille College, along with most colleges and universities, has a policy prohibiting the release of copied academic documentation from other institutions. Stated below are the following reasons behind this policy and common practice:

  1. Academic documents from another institution reflect a student’s academic record at that institution at a particular time (like a snapshot) and might be incomplete.  The record may have been added to or changed by the issuing institution after the time of receipt by Medaille College.
  2. Current, complete, accurate, and official student records are issued by the original institution. It is a common practice that entities receiving and reviewing academic documents should always reference official academic documents, not copies.
  3. Medaille College has no way of knowing whether a student wishes to use a copy of a transcript from another institution to avoid having others see grades or information which may be considered negative (e.g. incomplete grades, low grades, etc.).  Students may have an account balance at the issuing institution and may therefore be prevented from obtaining an official transcript until such obligations are met. As a professional courtesy, Medaille College honors the desire of issuing institutions to have official academic documents obtained directly from other issuing institutions. Medaille College requests that other institutions refrain from releasing copies of Medaille College transcripts/academic documents found in their student files.

The Registrar's Office is located at the Buffalo Campus, on the first floor of the Main Building (M133).

Office hours:
Mon: 8 am – 5 pm
Tues: 8 am – 5 pm
Wed: 8 am – 5 pm
Thurs: 8 am – 5 pm
Friday: 8 am – 4 pm

Call us at:
(716) 880-2365

Additional Links

Transfer Equivalency List
Transfer Policy
Articulation Agreements

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