Medaille College is dedicated to ensuring equal access and does not discriminate against individuals with disabilities in its policies, procedures, programs or employment process.
Office of Accessibility Services
(inside the Academic Support Center)
Coordinator, Accessibility Services
Medaille College Office of Accessibility Services
Medaille College, in accordance with the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 2008, recognizes the need to provide an environment that does not discriminate against persons with disabilities. The Office of Accessibility Services (OAS) was created to specifically answer the needs of our students with disabilities.
If you have specific concerns or need more in-depth information about the services we offer, please contact our office.
Accessibility Services Forms
Accessibility Services Reference
Frequently Asked Questions
What is the definition of a disability?
A disability is defined as a physical or mental impairment which substantially limits one or more major life activities, such as caring for oneself, performing manual tasks, walking, seeing, hearing, speaking, breathing, learning, or working. In addition, students with chronic illness (e.g. AIDS, diabetes, seizure disorder, lupus and psychiatric disabilities) may be eligible for services.
Individuals with temporary disabilities may also be eligible to receive services through our office.
Who is eligible for services?
Any currently enrolled Medaille student, with a documented disability and who is registered with the Office of Accessibility Services, is eligible to be reviewed for services. The student is responsible for initiating contact and submitting appropriate documentation to the OAS to determine eligibility.
Medaille College is committed to making reasonable accommodations, as determined, on a case-by-case basis, for any individual with a documented disability. All students, even prospective students currently in the admission process, should contact us immediately if you feel you are eligible for services.
Whom do I contact?
The only way to know for certain if you are eligible for services or accommodations is to contact our office directly:
Coordinator, Accessibility Services
(in the Academic Support Center)
What type of documentation is needed?
Current documentation from an authorized expert in their field, such as a medical doctor, audiologist, psychologist, etc., that verifies your disability is required. Intake and documentation forms must accompany documentation. The following guidelines are provided in the interest of ensuring that documentation is appropriate for eligibility verification, as well as supports requests for reasonable accommodations, adjustments and auxiliary aids and services on the basis of that disability.
- Documentation of disability should be provided in writing, be comprehensive, and include the following information: Clear and specific evidence of a disability: the functional limitations related to the diagnosis and medical treatment of which affect the student's current level of functioning in the university environment.
- In some cases, assessment procedures and evaluation instruments, including all test scores and sub-scores or test results, used to make the diagnosis.
- An Individualized Educational Plan (IEP), 504 Plan, or high school exit summary of performance may be submitted; however, such documents must contain or be accompanied by the testing and/or other diagnostic evaluation upon which these plans are based. A submission of these plans are not a guarantee of receipt of accommodations but are helpful in making a decision.
- Documentation for eligibility should be current, preferably within the last three years. It is in a student's best interest to provide recent and relevant documentation because the provision of all reasonable accommodations and services is based upon assessment of the current impact of the student's disability on his/her academic performance.
- Professionals conducting assessment and rendering diagnoses of a disability must be qualified to do so. Diagnostic reports should include the names, titles, and professional credentials (e.g., licensed psychologist) of the evaluators as well as the dates(s) of testing. Experience in working with an adult population is essential. The diagnostician must be impartial and not a family member.
If your disability is temporary, the verification must also state the earliest date at which services will no longer be needed.
It is the student's responsibility to obtain and submit appropriate documentation for consideration. The student will bear the cost, if any, of obtaining such documentation. Pending receipt of documentation, the College reserves the right to deny services or accommodations until such documents are received and reviewed.
When and where should documentation be sent?
Documentation should be sent directly to the coordinator of accessibility services. Please submit documentation as soon as possible. It will then be reviewed and a decision will be made in a timely manner as to the nature of the disability and what, if any, accommodations will be made. Information forwarded to our office will be kept confidential, amongst accessibility services team members. The information will not be shared with admissions, faculty or other departments on campus without the student's written consent.
Once registered with OAS, a student's responsibilities include the following:
- Prior to or at the beginning of each semester, meet with the coordinator to verify accommodations are sought for in each class. Notify the coordinator if all, some or none of your instructors should be notified.
- In the case that you do not meet with the coordinator, your professors will not be notified of the accommodations you have sought.
- Open a dialogue with your professors. It is your responsibility to make them aware that you will need to take a quiz or test in the Academic Support Center, or need to sit in a specific location.
- Meet the requisite qualifications and essential technical standards, both academic and institutional, including the student code of conduct
- Follow specific procedures for obtaining reasonable and appropriate accommodations, academic.
- Feel free to contact the coordinator of accessibility services at any time during the semester if you want to talk about your academic progress, to discuss your academic adjustments, etc.
Animal & Housing Accommodations
Medaille College recognizes the importance of "service animals," as defined by the Americans with Disabilities Act (ADA), and the broader category of "emotional support animals," under the Fair Housing Act (FHA), which provide emotional support to individuals living with mental health impairments. Medaille is committed to allowing individuals with disabilities the use of a service animal on campus to facilitate their full participation and equal access to the College's programs and activities.
The Americans with Disabilities Act (ADA) defines a service animal as any dog or miniature horse individually trained to do work or perform tasks for the benefit of an individual with a disability.
If you will be utilizing a service dog on campus, please contact accessibility services to review your rights and responsibilities, as they relate to the use of a service dog.
Emotional Support Animal
An emotional support animal differs from a service animal in that it has not been individually trained to perform a task. This type of animal provides emotional or psychiatric comfort to the handler in a residential setting (campus housing) and is protected under the Fair Housing Act (FHA). An emotional support animal is not permitted in other areas on campus (e.g. libraries, academic buildings, classrooms, labs, student center, etc.).
To request accommodations for an emotional support animal in campus housing, please visit the Office of Accessibility Services, located in Huber 101, for an application and a copy of the campus policy.
A student may not bring an emotional support animal on campus without prior authorization.
Additional Housing Accommodations
If you are in need of a disability-related housing accommodation, please visit Residence Life Housing Accommodations.
Due to Covid-19, please contact OAS for most updated procedures.
To Drop Off a Test
A test may be dropped off any time during Academic Support Center /student-services/academic-support-center office hours. Both make-up tests and test for students with disabilities are taken in the Academic Support Center in Huber Hall, room 107. Every test must be signed in to our Faculty Test Log, by the instructor.
When checking in the exam, please fill in:
- Instructor's name
- Date the exam was dropped off
- Student's name
- Special instructions for the test, including what students may or may not use and the time limit*
- Ensure the student's name is on the test and attach a Scantron sheet, if necessary
- Enclose each test in a separate envelope (provided by the ASC)
- On the envelope, note the following:
- Student's name
- Time limit
- Date by when test must be completed
- Submit completed envelope to ASC staff member
*If the test is for a student with a disability, and you are unsure of their accommodations, please ask. The Academic Support Center front desk staff may know, or will ask the OAS coordinator. Remember, make-up test services are for special circumstances only!
To Pick Up a Test
Please remember to pick up any test(s) left in the Academic Support Center in a timely manner. Ask the ASC front desk staff for any tests you wish to retrieve. We will need the student's last name when you arrive for pickup.
Please sign and date the faculty log when you pick up your test(s), both completed and incomplete. Please leave used envelopes with ASC staff so they may be reused.
If you would like extra envelopes, please stop by the ASC or call (716) 880-2214.