Residence Life: Convenience, Safety and a Student-Focused Campus Life at Medaille College

Living at Medaille College: Residence Life

Residence Life

You decided that Medaille College is the place for you. Great! Next, you need to determine if you want to live on campus. Medaille Residence Life offers more than just a place to live. Convenience, safety, programming and a student-focused environment makes living on campus a logical choice. Residing on campus keeps you close to classes and campus life.

Office of Residence Life & Student Conduct
Sullivan Center, Second Floor
(716) 880-2218


Living Like a Maverick - Residence Life at Medaille College

Living on Campus

Your college experience can be exciting, challenging, and rewarding. One of the best ways to enhance your college experience is to live on campus. National statistics show that on-campus residents maintain higher grade point averages and have a higher graduation rate than students who live off campus.

Academic support, safety measures, and a friendly staff help keep you focused on what’s important. Living on campus provides opportunity to be academically successful, connect with other students, get involved and still find a way place to retreat to at the end of the day.

COVID-19 Housing License Contract Addendum

On-Campus Housing License and Residential Policies


North Residence Hall

This three-story residence contains 140 student beds, a kitchen and lounge, computer lab, and laundry rooms. This building has a mix of traditional suite-style rooms (two bedrooms bridged by a bathroom) and two- and three-bedroom apartments.  Every student is provided their own bed, desk, chair, dresser, and closet. 

The first-floor lounge is generally used for informal meetings and for hanging out in the evenings and on weekends. The second-floor lounge is a popular spot for students to cook full meals, entertain guests, and has comfortable seating for late-night studying. 

A laundry center is available for residents to use on the first floor. 

The residential mailroom where students receive packages is also located in the North Residence Hall.


South Residence Hall

This five-story residence was built in 2003 and accommodates over 250 resident students. South Residence Hall has double rooms in a traditional corridor style with an individual bathroom inside each room.  Every student is provided their own bed, desk, chair, dresser, and wardrobe.  

Floors two through five have a lounge area that contains a TV, kitchenette, computer station, and laundry facilities.


Residency Requirement

All students whose permanent residency is beyond a 35-mile radius of Medaille are required to reside on campus until the age of 21. Those exempt from this requirement include married students, single parents, veterans, and students commuting from the home of their legal parent(s) or court-appointed guardian(s) if within 35-mile radius of the Medaille campus. Age is determined prior to the start of the fall semester as all students are required to sign a housing contract license for the entire academic year (fall and spring).

Housing Application Deadline

Once Officially Accepted!

Pay your housing and tuition deposits through Medaille 360 or at the Office of Student Accounts.

Receive or print housing application from the website. Fax, email, mail or drop off completed application to the Office of Student Development (second floor of the Sullivan Center).

Housing deposits and applications are encouraged to be submitted by May 1 to ensure that your bill accurately reflects those charges. Deposits and applications will be accepted throughout the summer, but submission at a date later than the above stated may impact housing placement preferences or require a new bill to be issued.


Ensure your bill is paid and your account is up to date.

August 1

All students cleared through Student Accounts, with a complete housing deposit and application, will be placed into a residence hall room.


Incoming students’ housing assignment email will be sent to your Medaille email address.

Please note:

Housing deposits are nonrefundable.

Students applying and paying after the deadline will be housed in spaces that remain after students who made the deadline are placed. This includes students who have not cleared their accounts by August 1.


Important Information for Fall 2020

First-year and new students will move in on Saturday, August 29, 2020 between 8 – 11 a.m.

New international students will be permitted to move in on TBD.

International student orientation will begin on TBD.

Returning students will move in on Sunday, August 30, 2020.

Athletes playing fall sports will be permitted to move in early and should be in touch with their coach for specific information.

If you submitted your housing application without requesting a roommate, but now have one in mind, both you and your intended roommate must email (only mutual requests will be considered).

We will do our best to honor requests but cannot make guarantees.

Both roommates must clear their accounts by August 1 in order to be considered for placement together.

We are unable to consider requests to change roommates/room assignments after placements have been sent out.


Move-in Guide

What to Bring

The residence halls are your home away from home – the place you hang with your friends, prepare for your classes, and make memories that will last a lifetime. We want you to make this space YOURS.

Every room is equipped with the following:

Two beds

Two desks

Two dressers

Two chairs

Two closets or wardrobes

Cable service

Wireless and LAN internet accessibility

Garbage can


Optional Supplies (things you and your roommate may decide to bring)

School Supplies



Ethernet card or cable

Flash drive




Sticky notes












Kitchen Supplies

Can opener

Coffee mug




Refrigerator (maximum size 4 cu. ft., UL-approved, hermetically sealed, drawing power of 4/10 amps)

Small microwave

Food and snacks


Keurig-style coffeemaker


Personal Care

Bedding for a standard twin mattress


Variety of clothes

Sneakers, shoes, flip-flops

Bathroom bucket

First aid kit, medicine


Iron and ironing board

Laundry basket



Sewing kit

Safety pins





For the Room

Alarm clock

Desk lamp

Floor lamp

Drying rack

Surge protectors


Pictures and posters to hang (NO tape or tacks; Scotch® Clear Mounting Squares work best to keep from tearing paint)


Playing cards


Area rug



DVD/Blu-Ray player

Portable music player



Comfort items



Address book/planner




Money/ATM card


Medical insurance card

Be sure to speak with your roommate to avoid doubling up on the bigger items, like TVs, microwaves, rugs, gaming systems and refrigerators.


Please note:
You may NOT mount a flat screen TV (or anything else, for that matter) to the wall.
Cleaning services are NOT provided.


Living with Roommates

Make the most of your on-campus experience by developing a successful relationship with your roommate. The Office of Residence Life is invested in ensuring our residents having a successful roommate relationship.

Research indicates that you are more likely to have a positive living experience with your roommate when you talk daily, share a meal, and hang out at least 3x per week.

The behaviors and frequencies listed below are those that were reported to have worked and benefited previous roommates. We understand that each roommate relationship will be different and that these frequencies may be different for you, but this may be used as a starting point when developing your new relationship! 

Casual in-person communication

Spending social time with my roommate
Conversations adding perspective

Spending social time with those who are not my roommate
Setting aside personal expectations
Helping in a difficult time
Being understanding and having patience
Interacting on social media

Resident Life: Frequently Asked Questions

Have questions about living on campus?  Wanna be in the know? These are the answers to the questions that we are most frequently asked.

Who is the Residence Life Team?
Each floor in the residence has one or two Resident Assistants (RAs), who are student para-professional members of the Residence Life team. RAs are responsible for creating community in the residence halls, serving as a resource for resident students and assisting students in making the transition to college and living with others.

Both residence halls are overseen by a Residence Director (RD), who is a graduate student. The RDs supervise and train the RAs, assist to resolve roommate conflicts, manage maintenance requests, serve as conduct officers and manage the day-to-day operations of the residence halls. Other employees working in the halls include the maintenance/housekeeping staff, and student front desk and mailroom employees. Eligible for Work Study and interested in Residence Life employment? Learn about Work Study opportunities.


What is “programming” in the residence halls?
The Resident Student Council and Resident Assistants provide opportunities to socialize, engage in your residence hall community and learn more about your education and yourself. These programs give you the opportunity to meet new people, become acquainted with some of the resources we have and give you a chance to relax and enjoy yourself. Some programs may include movie nights, floor dinners, trips to local events, etc. Contact your RA to make suggestions about what you would like to see happen and get involved!


What kinds of safety precautions are being taken in the residence halls?
The North and South Residence Halls can be accessed only with an individual electronic access key card, which is also the student’s ID. Only residents who reside on campus can use their ID cards to gain access to the residence halls. We also require all guests/visitors to sign in at the front desks from 7 p.m. – 7 a.m.  In addition, there are monitored cameras located in the hallways, lobbies and elevators for added security.


What should I do if my roommate and I do not get along?
In the event that you are paired with someone that you are incompatible with, your RA or RD will assist you in having a mediated conversation with your roommate to come to a mutually beneficial outcome. If the situation is found to be irresolvable, the individual who initiated complaint will be offered the opportunity to switch to a space in a new room. RAs will complete Roommate Agreements with their residents during the first two weeks of the fall semester to help put in writing any mutual expectations.


What is the visitation policy?
Residents are allowed to have a visitor within their immediate living area during specific times of the day or night, any day of the week. Residents may have guests until 2 a.m. from Sunday through Thursday, and until 3 a.m. from Friday through Saturday. All non-Medaille guests must be registered at the front desk of the host’s residence hall before 12-midnight during the school week and before 2 a.m. during the weekend. The visitor must be escorted by the host resident at all times, as the host resident is responsible for the conduct of the visitor while on Medaille College premises. Residents may have overnight guests any day of the week, not exceeding twice in a seven-day period. Residents should seek approval from their roommate prior to arranging an overnight guest visit. Overnight guests must register at the residence hall main desk before 12-midnight. No guests under the age of 18 are permitted in the residence halls.


Are there storage facilities on campus?
Unfortunately, we do not offer storage accommodations for residents. While it is important to bring certain personal items from home, it is advised to pack mainly essentials to ensure that you will have a comfortable living space. Be prepared to utilize your space effectively. Summer storage is not available. Local storage units in the area may be available for summer storage.  Students have had success working with Atlas Collegiate Storage and Moving, a local storage company owned and operated by a Medaille grad.


Can I decorate my room?
Yes, decorations on the walls make your room look more like home, but we ask your cooperation in following the procedures below when decorating your room. Failure to follow these regulations may result in damage charges at the end of the year. All pictures, bulletin boards, posters, shelves, and other decorations must be hung with mounting squares. Please refrain from placing decals or adhesive plaques on doors, walls, woodwork or vinyl. We also ask that you not use any type of nails or screws on doors, walls, woodwork or vinyl.


Can I bring my computer?
Of course! Both residence halls are fully wireless and ethernet is also available in all residence hall rooms. There are also computers and printers available for use in the residence hall lounges. Check out the Information Technology (IT) website is you have specific questions about your computing needs. Visit the IT office for details at 107 Humboldt or contact the Helpdesk at (716) 880-2282.


Do I have to be on the campus meal plan?
Yes, all students residing on campus are required to have a meal plan and it is factored into your room and board charges for the year. The College’s dining facilities are managed by Chartwell’s Dining and Catering Services.

Meal plan options are as follows:

19 meals per week ($100 declining balance)

15 meals per week ($200 declining balance)

10 meals per week ($400 declining balance)

Students may also opt to purchase Mavs Bucks which can be used in several places on campus, such at the 4th floor café and the bookstore.


What kinds of appliances are allowed in Residence Hall rooms?
Heating elements with automatic shut-offs and grounded surge protectors are allowed, as well as all UL-approved electrical appliances such as lamps, radios, and televisions. With the exception of small microwaves, unapproved items include heating/cooking equipment, halogen lamps, candles, incense, hot plates, toaster ovens and extension cords. These are not to be used in student rooms for reasons of safety, health, and sanitation. Appliances/items not approved for use in student rooms will be confiscated.


Can I have a pet?
Because of health risks, allergies, etc. residents are not allowed to have pets in their rooms, with some exceptions supported under the Americans with Disabilities Act. Fish tanks (no larger than five gallons) for small fish are allowed and students may use water circulators to keep tanks clean. Even though they are kept in tanks, mammals (rats, mice, ferrets, etc.) and reptiles are not permitted.


Can I bring a bike to school?
Yes, but bicycles must be stored appropriately. You may utilize the bicycle rack outside of the South Residence Hall. Bikes are not allowed to be used in hallways, walkways or student rooms. Bikes found in any of these areas will be removed. Winter bike storage is not available.


Are there times when students have to be quiet on the floors?
Quiet hours are in effect in all residences from 11 p.m. - 7 a.m. from Sunday through Thursday, and 12-midnight - 7 a.m. Friday and Saturday. This does not mean that you can be loud outside of these specified hours, as courtesy hours are 24 hours per day. Priority must be given to a resident’s request for studying or sleeping.


Where do I go if I need medical attention?
In case of serious injury or illness, please notify Public Safety at (716) 880-2911 (extension 2911). The Student Health Center hours are Monday through Friday, 9 a.m. – 4 p.m., or by appointment. You may make an appointment to see the nurse or doctor by calling (716) 880-2112. Counseling services are also available. Please call (716) 880-2339 for assistance. 


What do I do if I lose my ID card or key?
Loss of either key cards or hard keys should be reported to your RD as soon as possible. The charge for the replacement of an ID card is $10. The charge for a replacement hard key is $30. You will be sent to Public Safety to receive a duplicate key card or hard key. Please note that you will need to have your meal plan reactivated in the Student Affairs Office located on the second floor of the Sullivan Center once you have received your new ID card.


Where do I get my mail?
Students residing in the North or South Hall have assigned mailboxes in their respective halls. Mail is delivered on a daily basis, usually by 4 p.m. Packages and parcels may be picked up at the designated mail room. Hours will be posted once the semester begins. Students must bring their package slip and campus ID in order to receive their packages and/or parcels.


Can first-year resident students have cars?
Due to the limited number of parking spaces on campus, first-year resident students may not park on campus. Upperclassmen may have cars on campus, but must strictly abide by all policies set forth by Public Safety. Parking permits are available in the Public Safety office during the first week of classes for each semester.


Where do I go to do my laundry and how much will it cost?
Laundry rooms are provided on the first floor of the North Residence Hall and on each floor, except for the first floor, in the South Residence Hall. These rooms are open 24 hours a day for student use. There is no cost to use the washers and dryers. 


How can I become an RA?
Students who are going into their second year at Medaille are eligible to apply to be a Resident Assistant. We typically hold a three-week selection process in the spring semester to fill vacancies for the following year. Keep your eyes open for signs in November/December regarding information sessions and application process.

Residence Hall Break Closings

In preparation for campus breaks, please ensure the following is completed prior to your departure:

  • Close and lock all windows, and make sure all blinds are down and closed.
  • Take all of the trash found in your room/suite to the proper receptacles.
  • Clean your room/suite thoroughly.
  • UNPLUG EVERYTHING (including computers) except refrigerators.
  • All residents are required to depart four hours after the completion of their last class.
  • Other than those granted permission (e.g. athletes, international students), no one will be permitted to remain on campus or to return early.

Thanksgiving Break
Commences as of 10 p.m. on Tuesday, November 26, 2019. Residence halls will close at 9 a.m. on Wednesday, November 27 and reopen at 10 a.m. on Sunday, December 1, 2019.

Winter Break
The halls will close at 9 a.m. on Friday, December 13, 2019 and reopen at 12-noon on Monday, January 20, 2020 for the spring semester.

Spring Break
Residence halls will close at 9 a.m. on Saturday, March 7, 2020 and reopen at 10 a.m. on Sunday, March 15, 2020.

May Move-Out
Residence halls will close at 9 a.m. on Friday, May 8, 2020. Students are expected to check out with a team member four hours after their last final exam.

Maverick BnB

Graduate and commuter students have the option of residing on campus in a residence hall, on a nightly basis, with a two-consecutive-night maximum each week. Approved residency programs are an exception to this rule. Rooms are available on a first-come, first-serve basis.

One night = $40

Maverick BnB is currently offered only during fall and spring undergraduate semesters. Please note that all reservations must be made at least one week in advance of the requested date. Individuals will be able to reserve up to ten (10) nights per semester. 

Please call the Office of Student Development at (716) 880-2218 with any questions.

Maverick BnB Reservation Form

Rooms are singles with shared bathroom between two single rooms, furnished with a standard twin bed, wardrobe, desk and desk chair. Outlets for computer and cable service are also available in each room. We encourage students to bring their own bedding (pillow, blankets, sheets) and a bath towel, since these items are not provided.

North Hall has a student lounge located on the second floor with a TV and kitchenette. All residents have access to vending machines and (no charge) laundry facilities.

Resident Assistants and Security
One resident assistant (RA) is available for North Hall. RAs are student staff members who supervise the floors and are responsible for promoting a healthy living/learning environment. They are available to answer any questions and to assist you in acclimating to your living situation.

Both North and South Halls are manned by RAs at each front desk. Residents and guests of the BnB program must present a college ID to enter the building. Overnight visitors/guests are not permitted to be signed in by students temporarily renting rooms via the Maverick BnB program. 

The room rate does not include a meal plan but several options for meals are available. View meal plan options.

The Maverick BnB program is not available while campus halls are closed. View complete residence hall closing schedule.